Woodinville Little League

Board Meeting

February 5, 2008

Location: Carol Edwards Center, Woodinville

Meeting called to order at 7:05pm

Attendance at start of meeting

 

Jack Winter

Brian Marantz

Susan Zoba

Cathy Lehmann

Scott Day

Don McNamara

Wendy McNamara

Stepheney Bailey

Rich Janshen

Catherine Carroll

Jim Carroll

Rob Root

Don Gracia

Roger Kacmarcik

Minutes

Approval of Meeting minutes of January 8, 2008. Motion PASSED. Unanimous voice call.

Administrative

The BOD At-Large member for the remainder of the 2007-2008 year has been eliminated.

Discussed Board of Directors Job Descriptions.

Treasurers Reports

Report by Don Gracia

• Balance Sheet:
  • $89,997.51 as of January 31, 2008
  • Income October 2007 thru January 2008 - $74,847.81 (Registration Fees and corporate matching donations)
  • Expenses October 2007 thru January 2008 - $15,606.66 (Registration expenses, Field/Room fees, and various other administrative costs)
• Budget 2007-2008 year
  • Projected income: $99,465.00
  • Projected expenses: $109,517.55
  • Projected funds available: -$10,052.55. Will be dipping into surplus of $30,751.05 to cover the difference.
  • Need help with getting budget for Softball and Jr/Sr.
  • Motion: Approval of budget as currently stated and allow for amendments as needed and approved by the Board. PASSED. Unanimous voice call.
• Microsoft Matching Income – Need to communicate to all volunteers about corporate time matching for volunteering. Companies like Microsoft match time. $8.038.39 donated/matched in 2006-2007. 2007-2008 budget is expecting $14,500. Note that some matching donations for last season weren’t received until this season.
• Registration Fees – Continued investigation into use LL Int’l registration process or another company due to cost of processing registrations through CMI.
• Breakaway bases have been purchased for school fields, and are categorized under Field Improvements

Safety

Report by Roger Kacmarcik

• Mandatory Manager’s Safety Meeting on February 13^th at Cottage Lake Elementary Cafeteria.
• Update and replenishment of first aid kits/safety kits for Managers. Will be updating and replenishing equipment boxes at the elementary school.
• Verification of portable defibrillator machine at the NAF.

Umpires

Umpires meetings on March 13 and March 20. Posted to the Calendar.

Reminder that Managers need to lobby their teams for umpires (and get them to fill out volunteer forms)

NAF/D8

• NAF Board is trying to reduce the usage fees their charge the various leagues.
• Billing will be coming as two invoices.
• There is an update to field usage rules. Details to be posted and communicated to Managers.
• Sponsorship signage at NAF: No more wood signs. Vinyl or other similar material.
• There is discussion of Field sponsorship by specific companies or entities.
• Bleachers improvement are in discussion and underway.
• Snack Shack. Needs a new permit for hot food. Currently, they can only sell candy/pop/pre-packaged.

Fundraising

• Discussion of doing our own Jamboree BBQ instead of using food concession for that event.
• Discussion of doing a Board/Umpire Appreciation BBQ instead of a dinner to help reduce costs.

Player Registration

As of January 31, 2008

• Baseball – 355 (down from 379 for 2006-2007)
• Softball – 89 (no comparable numbers since WLL combined with Woodinville West last year)
• Jr/Sr Baseball – 30 (increase from 24 for 2006-2007)
• Jr/Sr Softball – 3 (no comparable numbers)
• This includes those on the waiting list
• At least 10 more softball registrations coming soon.

2008 Teams

• Manager Selections
  • There were a few changes. The new list of Managers is:
  • Additional Nominations:
    BB AAA (1 open + 1 open change) Gary Long – Red Sox moved up to open position from AA, Scott Johnsto – Cardinals replacing Arthur Pomeroy.
    BB AA (1 change) Ben Lane – Mariners replacing Gary Long who moved up to AAA.
    BB RK (1 change + 1 additional) Greg Szymanski – Cardinals replacing Stasia Kehoe/Julie Vandehey, Darryl Gonyea – Cubs.
    BB TB (2 open +1) Jim Terhune – Cardinals, Darin Coder – Mariners, Open – Red Sox.
    BB JR (1 open) Jim Willett – Mariners.

SB RK (+1 additional) Karen Webb.

• Motion to accept list of Managers. PASSED. Unanimous voice call.
• Motion to target T-Ball team sizes to 10 players, effective immediately. Approved.
• Player Review for 2008
  • Majors, Minors, and Softball player review took place on February 1^st and 2^nd.
  • Thank you to all who helped make this a success.
  • Schedule for 2009 player review. Jan 30-31, 2009, but no firm reservation yet.

Calendar Update

• Jamboree – April 26^th
• Mandatory Managers Safety Clinic Meeting on February 13 (and selection of practice times)
• Clean Up Days – March 8 and 9
• Umpire meetings: March 13 and 20
• Picture Day – March 15 at Leota Jr Hi

• A complete update to calendar is being posted to the web site.

Schedules

Report by Jim Carroll

• Fields reserved for practices and games
• Available practice slots have been identified. Managers will choose at the upcoming Safety Meeting
• Working on game schedule. Have a tentative schedule, just working out the remaining conflicts. Plan to present to the BOD at the March 4^th meeting for approval.
• Trying to work around various school events—Math Olympiad, Camp Casey, Band & String Concerts.
• Scheduling for WLL Tournament and TOC have also been set.
• There will be games on Jamboree day, with a break in the middle of the day for field usage for fundraising events. However, not all teams will play.
• Start of games on March 23^rd.
• April 4-13. No games or practices scheduled. Spring Break
• Practice fields come available for practices starting on Monday Feb 25^th.
• Possible pre-season games for Majors, Minors, Softball, and AAA Baseball. Will coordinate with Managers and the Coaching Coordinator.
• Games: 10 for T-Ball and Rookie, 12 for AA, 14 for AAA, 16 Minors & Majors.

Equipment:

Report by Paul Spencer

• Additional breakaway bases have been and are being purchased.
• Need storage container for WSF for WLL usage.
• Uniforms and hats have been ordered.
• Game balls have been ordered.
• Investigation of doing a used bat collection and exchange.
• Jr/Sr equipment needs, via Wendy McNamara
  • Need to acquire some equipment.
  • Estimate from Risans for nases, bats, catchers gear, equipment bags, etc. for Jr/Sr. Approx $800.
  • Can reduce estimate using some of the existing equipment.
  • Paul Spencer will compare needs with list of existing equipment and help determine what may need to be acquired or purchased.
• Equipment pickup. Sunday, Feb 24^th. 1:30pm at the NAF.

Motion: We, as a league, will provide two basic league regulation bats, suitable for the appropriate level of play, when specifically requested by any team manager. Motion Approved by voice call, but not unanimous.

Meeting adjourned at 9:05pm