November 6, 2007

Minutes

Approval of minutes from September 11, 2007

Approval of minutes from October 2, 2007

Board of Directors 2007-2008

Nomination of Rich Janshen – VP of Softball

Motion passed

Treasurer’s report / Budget

Report by Don Gracia

Current Balance: $30.377.07 as of 10/31/07
Collected $5,500 more than budgeted for 2006-2007
2006-2007 budget included breakaway bases to be paid during 2007-2008
Have received income from Employer Matching Funds – Microsoft and Time Warner. Thank you to all who request matching funds from eligible employers.
Budget works is continuing for 2007-08.
Payments to Woodinville West (WWLL) for 2006-2007 season:
- WLL has paid proportional share of agreed amounts from 2 SB invoices plus 1 JR/SR invoice from WWLL.
- WLL has sent Woodinville West an invoice for $1,366.80 which is offset against 3^rd SB invoice in final payment for 2006-2007 season.

Registration

Registration opened November 1^st
There is a Donation field available during registration. WLL has already been receiving donations. Donations of $100 or more to receive recognition if approved by donor.
Approx 80 registrations have occurred so far.
Volunteer applications are part of the registration process.
35 volunteer applications have been received.
Note of possible problem during the volunteer application process. Investigation on extending the timeout value will occur to help with completing the volunteer application.
All volunteer applications are reviewed and entered in ChoicePoint by the secretary, results from the background checks are reviewed by the President, & approved volunteers are posted on website.
Registration signs are being placed around the area. Additional signs to be placed as the political election signs are removed.
There is no face-to-face registration.
Official waivers require annual written form and are approved by league president and district administrator. WLL has no approved official waivers.
Registration is open from November 1 to November 30, 2007. Late registration, with an increase fee, from December 1 to December 15, 2007. Late registration along with an increase in fee AND being put on the Wait List for any registration after December 15, 2007.
Registration is completed by age (7-9, 10-12, etc.). To use team function need registration converted to level (AA, AAA, MN, etc.).

Tech Committee:

Committee is being formed. Chairman Don McNamara is looking for those interested in helping create a unified web presence.

Rich Janshen, John Hamilton, Brian Marantz, Mich Earl, Jack Winter have volunteered.
Determine best web options. Continue and enhance CMI & WLL website or new website.
Reminder: BOD members have been asked to review (check for accuracy & completeness) specific pages on the WLL website and get updates to Jack.

Levels of Play:

LL requirement that all age 12 must play majors for both Baseball & Softball.
Discussion of having age 11 mandatory for at least minors for both Baseball & Softball.
Motion: Those players who are age 11 at the ‘league age deadline’ are required to play at least at the Minors level for Baseball and Softball programs in the WLL. PASSED.

Softball:

Richard Janshen is working on a business plan agreement between WLL and Woodinville West Little League (WWLL) for Softball levels Minors (MN) & Majors (MJ) & JR/SR. WLL is expected to have no co-league for levels below Minors.

Managers:

Dates for meetings have been posted to the WLL calendar on the website: Manager meetings, Training, Safety, etc.
The application and contract for those which to be a Manager and All-Stars manager are part of the registration process/volunteer application process on the CMI registration website.
Manager and Coach staff evaluations are being processed for 2006-2007. Results will be used for upcoming Manager selection process and committee.

Team Names:

Kerri Fredrickson is in charge of team uniform equipment orders.
Discussion of BB team names: Team names for 2008 season are as follows via motion – PASSED.
All levels except BB Majors are as follows:
- Mariners
- Red Sox
- Cardinals
- Orioles
- Cubs
- Rockies
- Giants as 7^th team for division having 7 teams.
BB Majors team names will remain the same as the previous season, unless redraft required then sync with other levels.
- Yankees
- Orioles
- Mariners
- Angels
- Giants

Fields:

Discussion of field allocation to continue next month. Number of practices/team/level, practice times priority, number of games/team/level, field usage for games, etc.

Calendar:

Calendar is updated to reflect upcoming events and meetings for 2007-2008.
Rooms are being reserve, where necessary.
Investigation will occur to help determine any blocking school events, such as recitals, grade-level field trips, and things like Camp Casey.

LL, D8, NAF, and Interleague Updates

VP SB is representative for SB interleague.
VP JR/SR is representative for JR/SR interleague.
NAF representative report.
- Discussion included access to facilities, appearance of facilities, and if there needs to be a field day cleanup of NAF.
- King County grant of $50K has been received.
- There has been a request for equipment to help clear overgrown bushes.
- Field 4: Hope to improve playability. Looking at safety improvements to bleachers.

Safety:

Roger Kacmarcik is returning safety officer and responsible for safety program this season.

Umpires:

No report.

Other:

Jamboree
- WLL’s largest fundraising event of the season. Will be held in April, 2008.
- Tony Owens in the chairman of this committee, and is seeking help/volunteers.
- Chair agreed that would like to do team raffle baskets again this season.
- Kids fundraiser: May do helmets, a batting bag, or something else. Need a plan for the kids fundraiser. May be held pre-jamboree.
Winter Workouts (off-season). Informal.
Picture Day. WLL has rented Timbercrest Jr Hi cafeteria and the main gym which will require additional coordination.

Meeting adjourned at 8:45pm

Attendance at start of meeting