Woodinville Little League
Board of Directors Meeting
Tuesday, October 2, 2007
Meeting at
Jack Winter
Scott Day
Julie Byram
John Hamilton
Scott Thornber
Susan Zoba
Wendy McNamara
Don McNamara
Jim Carroll
Linda Wyrick
Rich Janshen
Tony Owens
No new nominations.
No report, no new information.
· Agreed online only registration to begin 11/1-11/30/2007 for regular fee. Late registration runs from 12/1-12/15 with $20 late fee. Register by 12/15/2007 to guarantee a spot on a team. Registration 12/16-1/31/2008 for levels below Minors (MN) on wait list with $30 late fee.
· No change to refund policy. No change to scholarships, maximum scholarships $1,000.
· Discussion about registration fees. Increase recommended based on changes to NSD field rental rates. NSD was unable to clarify the exact rate for fields at any level, the district will explain fees during field allocations that begin 1/2008 after the close of WLL regular registration.
· Discussion about charging fees by age v charging fees by level.
· Discussion about other sports fees.
· Motion to increase fees: age 5-6 increase by $5 from $110 to $115; age 7-9 increase by $10 from $125 to $135; age 10-12 increase by $20 from $135 to $155; age 13-16 increase by $15 from $165 to $180; age 17-18 no increase from $195. Seconded. Approved by unanimous vote.
· CMI updates to be completed and tested by 11/1/2007.
· Registration flier to NSD by 10/10/2007
· Registration open 11/1/2007 to 1/31/2008 to reduce manual registrations
· 1/3/2008 Manager Selection Committee meeting
· 1/23 & 1/24/2008 Mandatory Manager meeting
· 2/6/2008 MJ draft & 2/7/2008 MN draft
· 2/13/2008 Mandatory Safety meeting 6:30-9:30PM, time 7-9PM
· 2/15/2008 team announcements
· 2/23/2008 equipment pickup
· 2/24 or 2/25/2008 Practice begins
· 3/15/2008 Picture day
· 3/23/2008 games begin
· 4/19/2008 Jamboree day
· 5/1/2008 All Star managers named
· 5/6/2008 All Star commitments due
· 5/12/2008 LCT begins
· 5/28/2008 TOC begins
· 6/15/2008 Umpire BOD appreciation dinner (Scott Day to make reservations)
· 6/15/2008 All Star announcements
· JR/SR & SB will not be co-league with Woodinville West unless recommended by VP of program, need to discuss All Stars options.
· JR/SR will need catcher equipment. VP JR/SR will discuss past season equipment ownership with Woodinville West.
· No SB VP, discussions continue with potential candidate. President will continue discussions of past season equipment ownership with Woodinville West.
· Confirmed WLL equipment guidelines: WLL supplies catcher equipment for all levels including SB plus JR/SR; WLL supplies helmets with safety facemasks; WLL supplies balls for games plus practice for all levels; WLL supplies jersey plus hats (or equivalent) for all levels with no custom sizing; WLL supplies pitching machines as required; WLL supplies all safety kits; WLL does not provide bats except at TB level and WLL will consider providing wood bats for JR/SR BB tournament; general considerations is conservative equipment purchases resulting in small inventory.
· Discussed JR/SR plus SB need to produce a budget of other expenses for BOD approval.
· Discussed preliminary BB MJ & BB MN #’s. Agreed to NO redraft at MJ based on same # of teams. Agreed that MN player count will begin at 12 but optional replacement if players are lost.
· Discussed manager selection criteria. Agreed to mandatory Manager application & agreed to mandatory Manager contract (to include umpire plus volunteer list plus safety plus manager meeting plus sportsmanship plus player development plus other requirements) & agreed to require mandatory Safety training for each team & agreed to mandatory Manager meeting & agreed to require mandatory 1 training clinic for each manager plus coach & agreed to emphasize Dr Smoll (positive coaching) for all managers. Manager evaluations are to be summarized for manager selection committee plus to be shared with Managers by request.
· Discussed tournaments. Motion for tournaments with second and unanimous approval: LCT for BB MN plus BB MJ; JR/SR participation in Wood Bat tournament; BB MN plus BB MJ participate in TOC. Confirmed WLL host of 9-10 BB All Star tournament. Discussed managers to be included in LCT recognition.
· NAF meeting scheduled for this Thursday.
· D8 meeting emphasized volunteer applications, early clinic announcements for Dedin plus Dr Smoll, LL rules for co-league plus inter-league; LL rule for break-away bases; LL rule for 12 yr olds in MJ.
· NAF leagues may be asked to prepay 2008 fees by 10/2007.
· Break-away base purchases approved 2007 budget year to be purchased ASAP. 5 sets: 2 sets ER, 1 set CL, 1 set BC, 1 set Timbercrest.
· All BOD members positions plus all volunteer positions are pending until approval of Choicepoint background checks.
·
www updates. BOD assignments from meeting plus
assigned by President to review sections for futher
discussion and updates by next board meeting:
Softball – Rich Janshen, Stepheney Bailey
Managers – Cathy Lehman, John Hamilton
Umpires – Don McNamara
Rules – Don McNamara, Scott Thornber, John Hamilton, Paul Spencer
Community Partners – Rich Janshen
Levels of Play – Julie Byram, Susan Zoba, Linda Wyrick,
Tournament – Scott Thornber, Tony Owens, Scott Day
Registration – Julie Byram, Scott Day, Catherine Carroll
Meeting adjourned 9PM.