WOODINVILLE LITTLE LEAGUE
2001 SEASON
BOARD MEETING MINUTES
September 28th, 2000
Meeting was called to order by President- Brita Williams.
Round table introductions were made.
Attendee’s list is attached.
Meeting Protocol- When possible email agenda items in advance of the meeting.
All members be prepared to address agenda items in a concise and timely manner. Shot for ten minutes per item.
Calendar Review-The calendar hand out was reviewed item by item. There are corrections to some definitions and dates for meetings to be finalized. Action items will be addressed later in this document.
Budget worksheet for 1999-2000 was handed out. Books will be closed on 10-31-00 and the new budget for the 2000/2001 Season will be issued.
Budget worksheet for new season will be sent via email and may look different but will contain the required details for review.
In looking at last years weak points, attention to scheduling this year help. Looking forward to the new season.
The web page can be found at WLBB.org. It has taken over 600 hits.
Schedules that are provided are posted on the web page. Softball included.
We will not list tournament players names on the web page.
The Little League Pledge is posted on the web page.
The approved minutes are to be posted on the web page and will reflect previous months meeting.
It was discussed that Sponsorships added to the web page could be a great incentive to potential sponsors.
ACTION:
SponsorshipGuy to get with WebGuy.
It was discussed that Rule and Levels of Play were inconsistent. The T-ball/ Rookie levels were adequate. The levels above are those that needed some work. Issues such as time limits are deferred to Umpires for parent/coach education and will not be addressed under “Rules” for web publication.
ACTION: Player agents to review definitions. Provide the top ten high level rules for web publication.
It was discussed and agreed that the web page should include information about Safety. This would include rule for play at the Complex or any field the Little League use.
ACTION: Brian
Williams to provide Safety information for web publication.
A Softball hitting machine is desperately needed.
The boys have one or two for their use but the girls don’t have one. There is a part to fit for softball use. Unknown what the status is. See Player Agent – Softball reports for details.
Still getting Macgregor gear.
ACTION: Shelly to
price Softball hitting machines and report back.
Soft Goods Report
All uniforms and league items need to be turned in and accounted for. Your mission is to FIND and ASK. There is a uniform return policy and it needs to be firmly enforced. Possible improvements include:
1. agreement of uniform responsibility form for the uniform to be used by the coaches
2. a required deposit or threat of being billed
Sponsors Committee
Report
Fundraising Update
Web posting level of
sponsorship
There was some negative feedback regarding the quality of the pictures last year. Some teams got pictures with raindrops or that were dark. There wasn’t a decent backdrop. There were instances where the picture packets did not get handed out.
The Photography outfit needs to be more responsive and accountable.
ACTION: Deb Schwend
to work on details. Will get feedback for alternate sites for Picture day.
Softball- Softball really needs a solid program along with Softball equipment. The equipment needs are helmets bats and a pitching machine. There are differences between softball and baseball theat need to be reconciled and improved upon. Equipment where it needs to start.
ACTION: Shelly to
provide list and costs, get with Scott for budget share. Bring to meeting.
The field prep and dirt additions to the fields paragraph was read from the lease agreement. The lease on the fields is good to the year 2015. Discussion about applying for grant money for field improvements. There are Boeing and Mariner grants that are available. George has seen what the fields that have benefited from these grants.
There have been efforts to upgrade the fields but seems to have fallen short in launching the coordination of the efforts.
ACTION: George and
Paul to work together and follow-up on what can be done to improve fields.
Those that will need to be present at Registration are:
Sponsorship Committee, Bill Tucker, Rob Scharbau, Shelly Damron, Two Little League reps., Tim Gross and Mike Clausen.
ACTION: Need two more
volunteers.
New Business
Plan a family swap
for gear, shoes, etc.
ACTION:
ACTION:
Meeting adjoined.
Respectfully submitted,
Cheryl Schneider
9-28-00 WLL Board Meeting Attendees
Brita Williams
Brian Williams
George Pavlos
John Bennet
Robb Scharbau
Randy Doblar
Debbie Doblar
Janet Littlefield
Kerri Fredrickson
Bill Tucker
Charlie Chase
Paul Johnson
Deb Schwend
Jonathon Hauck
Cheryl Schneider
Eileen N
Shelly Damron